Media Guidelines

NDIA welcomes credentialed media to cover the 2020 Human Systems Conference

  • Eligible media are those journalists who work for a full-fledged news organization.
  • Credentials include press passes, business cards, letters of verification, a copy of or link to published work, a masthead with the media member’s name.
  • Freelance media are asked to provide a letter or email from the outlet they are representing or, if working independently, a statement of editorial work.
  • It’s recommended that media members pre-register online for all NDIA meetings, conferences and events. Registration is also available on-site if pre-registration isn’t possible.

NDIA may refuse to issue media credentials to anyone who does not meet these requirements.

People who MAY NOT register as media include those in advertising, marketing, business development and business operations; publishers, analysts and public relations personnel. 

Access and rules of engagement

  • Check in at the registration counter to pick up media badges.
  • Media badges must be worn always during the event.
  • Media members should identify themselves as press when engaging with all attendees.
  • All sessions are on the record and open to media. However, organizers can elect to close a previously open portion of a program at their discretion and will communicate these changes appropriately to media and attendees. Usually, sessions are closed because they are classified and only for those with a security clearance.

Press work setup

  • If NDIA provides Wi-Fi at an event, network information will be provided upon arrival. It’s always wise to have Wi-Fi alternatives in case access becomes unreliable. 
  • For presentations or slides not available onsite, they will be published on the NDIA website.
  • NDIA points of contact can assist with requests for interviews with the association’s officials or with an event’s speakers. They also will direct media to the appropriate public affairs official for interviews with military or government representatives. 

Photography, videography and audio guidelines

  • Photography and video recording are allowed at most NDIA meetings, conferences and events.
  • Speakers/presenters must grant permission to any media that will photograph or record them in audio or video. Please take care to capture only the organization or company that gave permission. Neighboring companies or organizations exhibits cannot be included without their permission.
  • VERY IMPORTANT – No organization or individual can use photos, video and audio to inadvertently or purposely show government or industry endorsement for anything other than the event in which they are participating.
  •  Audio recording is approved for media’s personal and individual use or for radio journalists.
  • For personnel of the military forces of partner nations: Media must request permission to take a video or photo before capturing their images.
  • To avoid a violation of the military personnel photo and video restrictions, it is best to ask before capturing anyone’s image.

Remember press access is a privilege, and NDIA can revoke it at any time. Reasons may include but aren’t limited to:

  • Photographing or videoing exhibits other than those for which permission has been granted.
  • Photographing or videoing conference sessions other than those for which permission has been granted.
  • Photographing or videoing an attendee over his or her objection.
  • Attending conference sessions or functions where media are prohibited.
  • Soliciting advertisements, exhibit space, sponsorships, etc. in the conference and exhibition-controlled areas.