U.S. Security Clearance Information

Classified information presented during NDIA West 2025 shall not exceed the SECRET//REL USA, AUS, GBR level. Additionally, those presenting shall ensure their content has been reviewed and authorized for foreign release to Australia and the United Kingdom IAW DoDD 5230.11. Security clearances will be verified for all attending, and access to classified presentations or discussions will be based on a certified personal security access roster. 

All attendees shall carry a valid federal or state-issued photo ID or passport at all times. Attendees are required to wear (display) the NDIA-provided conference identification badges throughout the conference regardless of venue. Participants may be asked to present their photo ID during routine security spot checks.

Briefcases, handbags, backpacks or other personal items that may conceal personal electronic devices are strictly prohibited in the conference spaces. A by-exception waiver to this prohibition may be authorized by the site security manager when a medical-related justification warrants. If a waiver is granted, the item will be subject to random inspection.

ELECTRONIC DEVICES ARE STRICTLY PROHIBITED AT THIS CONFERENCE WITHOUT EXCEPTION. This includes cell phones, Nextels, two-way radios, AM/FM radios, personal digital assistants (PDAs) such as Palm Pilots and Blackberries, laptops, cameras, video/audio recording devices, pagers, or any other transmitting devices. Attendees who fail to comply with these requirements will be escorted out of the conference and/or reported to US Navy Security Services for further action. Personnel with medically necessary electronic devices shall contact the UWDC Command Security Manager, Mr. Ramon Ramirez at 619-524-1030 or ramon.z.ramirez.civ@us.navy.mil, no later than  2 weeks prior to the conference to submit a request for possible approval to enter the conference with a medically necessary device.

Note-taking, both classified and unclassified, will not be permitted during the conference, and attendees will not be allowed to bring any note-taking materials. 

Please complete the two step process below:

1. For US Personnel (Military or Civilian) attendees:

1. Request base access visitor pass (if required), no later than 28 Feb 2025
   1. **Please note that security as all North American Military Installations has been increased due to recent events.Whereas in the past there was a greater opportunity for retirees and contractors to escort unbadged personnel in their vehicles, this has since been rescinded and there is a 100% ID check.If you are unsure if you personally have access to US Military Installations, PLEASE COMPLETE THE DBIDS PROCESS.**

   2. A request for base access is REQUIRED for all personnel that do not already have a CURRENT DOD issued CAC ID Card that grants them access to US Military Installations.  If you are unsure whether or not your issued CAC ID Card grants you access to NBPL HDA or you are UNSURE WHETHER OR NOT YOU WILL ATTEND, you are HIGHLY encouraged to complete the base access request process below.

      • Submit your personal information through the Defense Biometric Identification System (DBIDS) Pre-Enrollment Website.The site can be located at the following link DBIDS Website or https://dbids-global-enroll.dmdc.mil/
      1. Follow the instruction sheet linked HERE
      2. When you are complete email the following items to the email addresses below:
      1. pdf or screenshot of the QR code provided when you complete your entry into the DBIDS website
      2. In the text of the email provide the alpha numeric code provided by DBIDS when you complete your entry

      ramon.z.ramirez.civ@us.navy.mil,

      michael.j.williams878.ctr@us.navy.mil,

      Jerardo.j.reyna.mil@us.navy.mil

      
      

      If you have questions please contact Mr. Ramon Ramirez at 619-524-1030 orramon.z.ramirez.civ@us.navy.mil. 

       

2. Verify your security clearance (Required for ALL attendees), no later than 28 Feb 2025

• There are two ways to complete the verification of your security clearance.  The first is to submit a visit request through DISS and the second is to submit a Conference Security Certification Form no later than February 28, 2025.

  1. Visitor request through DISS.All DoD-affiliated personnel, including contractors, should send visitor requests via DISS.

      

     1. SMO Code for UWDC San Diego:N532216
     2. Visit Name: NDIA West 25
     3. Start Date: 2025/03/17
     4. End Date: 2025/03/20
     5. Point of Contact: Jerardo Reyna
     6. Phone: 619-524-4484

      

  2. Conference Security Certification Form.For non-DoD attendees or personnel with no DISS account access, a Conference Security Certification Form must be completed and sent on company letterhead. The Conference Security Certification Form shall have the following information:
  1. Full Name of Attendee (As it appears on their ID that will be used for verification)
  2. Date of Birth
  3. Full social security number
  4. Company, Organization, or Command
  5. Company/organization security official name, phone, and email
  6. Letter signed by company/organization security official

  Failure to provide any of the information above will result in the denial of participation in the conference.  All forms shall be emailed or submitted through DoD Safe to the UWDC Security Staff at the following email addresses:

  Mr. Ramon Ramirez, ramon.z.ramirez.civ@us.navy.mil, 619-524-1030, and 

  Mr. Mike Williams, michael.j.williams878.ctr@us.navy.mil, 619-524-1030, and

  CDR Jerardo Reyna, Jerardo.j.reyna.mil@us.navy.mil, 619-524-4484
  
  In order to submit your form on DOD Safe, please email the contacts above so that a DODSafe request can be emailed to you so that you can upload your form through the secure portal.

   

Failure to complete the steps above could result in refusal or delayed entry to the conference and/or Naval Base Point Loma, Harbor Drive Annex.