Security Clearance Information

All requested clearance information must be submitted in full by May 18, 2023. If cleared to attend, the Classified Sessions are only available to pre-registered, in-person, conference attendees of the 23rd Annual Science & Engineering Technology Conference.If you have any questions regarding your clearance, please contact Casey Gates at

For U.S. Attendees:

Please have your Security Manager submit a Visit Access Request (VAR) via DISS. VAR information is as follows. 

**To receive a confirmation email, Sender must leave the following under Contact Notes in DISS: 
  -  Contact Email
  -  Contact Phone Number


For U.S. attendees who are unable to submit a VAR in DISS and who wish to attend the closed sessions, please utilize this secondary method:

On a Company Letterhead (Command Letter Head) must provide the following info:

  • Name of Individual (Last, first, middle)

  • Date of Attendance
  • Last Four SSN
  • Grade/Rank (Title)
  • Type of Clearance (i.e. SECRET)
  • Date of Clearance 
  • Date of Investigation
  • Date of Investigation Type
  • Clearance Granted By:
  • Name of SSO/Sec. Manager with POC  (must provide valid email and phone number).

**If any information is missing, the request will be denied. NOTE:  The Command/Company Letter head must be digitally signed with a DoD CAC card and submitted encrypted to email address: Casey Gates at

If U.S. person does not have a DoD CAC card, please submit official letterhead through DoD Safe and send a separate email with the passphrase the originator created to allow the receiver to download the form.

For International Attendees:

*For Non-U.S. Attendees, you must provide the following information to complete your embassy's foreign visit request forms:*  

Purpose: Attend the 23rd Annual Science & Engineering Technology Conference at University of Texas, San Antonio, San Pedro 1. 

  • Reason for visit:  23rd Annual Science & Engineering Technology (S&ET) Conference
  • Dates:  May 23 - 25, 2023
  • Physical Address: 506 Dolorosa Street, San Antonio, TX 78204
  • SMO Code Security POC: Casey Gates at
  • Conference POC: Dr. Michelle Atchison  (primary), Andrew Peters (secondary)