Visit Authorization Request & Badging Information

Conference Badging Form Submission Instructions - U.S. CITIZENS ONLY

Deadline for submission: 1 November 2022  |  Remember: submitting a security clearance form does not register you for the conference

This form for U.S. citizens only must be submitted to provide information and photograph required for the conference badge. Individuals granted a security clearance (U.S. SECRET or higher) and those having a valid need-to-know may request authorization to participate in all sessions of the three-day conference. Individuals who do not possess a security clearance but have a valid need-to-know may request authorization to attend only the OPEN sessions on Tuesday.

Download US Security Clearance Form

  1. Complete parts 1, 2, and 3, and the additional parts as specified under part 2 of the category of attendee selected.
  2. Part 4 must be completed by your security manager or facility security officer (FSO) certifying your security clearance.
  3. Part 5 must be completed by your U.S. government representative certifying your need-to-know.
  4. Part 6 must be completed to receive e-mail notification confirming the status of your security clearance form submission. Please enter your email address in the boxes provided (one character/symbol per box).
  5. Submission to MDA: After properly completing the security form and obtaining all the certifying signatures, scan and email form to bmdconference@mda.mil or fax the form to:
    Missile Defense Agency/SOC
    Year 2022 Multinational Conference
    Fax: 256-450-3217
  6. Photographs are required for the conference badge. Please provide by 1 November 2022 at 300 dpi or greater, 2 x 2 inches or greater in size, to MDA/SOC using one of the following methods
    a. Email (Recommended by MDA)
    1. The JPEG file name must be the name of the person contained in the JPEG file. Format for naming the file is “Last Name, First Name, Middle Initial.JPG.”
      2. The subject line of the email must be Year 2022 Multinational. The body of the email must contain the name of the individual in the picture.
      3. Send the JPEG photograph as an attachment to bmdconference@mda.mil.
    b. Express Mail or courier service
    1. Photograph (in JPEG format) must be stored on CD or DVD media disk.
      2. The JPEG file name must be the name of the person contained in the JPEG file. Format for naming the file is “Last Name, First Name, Middle Initial.JPG.”
    3. Please ensure a memo is enclosed identifying the full name (last, first, middle initial) of the individual contained on the CD or DVD media disk.
      4. Forward the complete package to:
        MDA/SOC/Event Coordinator
        5224 Martin Rd
        Redstone Arsenal, Al 35898
        Please use a delivery service (i.e., FedEx, UPS, DHL) or other courier. The U.S. Postal Service may delay delivery.

All conference security forms must be received at MDA by 1 November 2022. For questions concerning completion of the security clearance form or submission to MDA/SOC, please contact MDA Security Operations Center (SOC)/Conference Badging Office at 256-450-3217.

Register for the conference through NDIA on the registration page. Submitting a security clearance form does not register you for the conference. Do not mail an NDIA conference registration form or fee to MDA.

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Conference Security Form Submission Instructions - NON-U.S. DELEGATES and OTHER ATTENDEES

Deadline for submission: 1 November 2022  |  Remember: submitting a security clearance form does not register you for the conference

This form is for non-US Delegates must submit to provide required information to grant access to the conference. A photograph is also required to create your conference badge. Individuals granted a security clearance by their government (equivalent to U.S. SECRET or higher) and those having a valid need-to-know may request authorization using a Visit Authorization Request (VAR) to participate in all sessions of the three-day conference. Individuals without a security clearance granted by their government but having a valid need-to-know validated by their government, may request authorization to attend only the OPEN sessions on Tuesday.

Download Non-US Security Clearance Form

1. To obtain authorization to attend the conference, MDA/SOC must receive the following by 1 November 2022:
a. Properly completed Conference Security Form for non-U.S. citizens.
b. Digital photograph in JPEG format.
c. U.S. approval of a valid VAR submitted through embassy channels to the U.S. Defense Intelligence Agency/Foreign Affairs Liaison Office.
2. Submission to MDA: After properly completing the security form and obtaining all the certifying signatures, scan and email form to bmdconference@mda.mil or fax the form to:
Missile Defense Agency
Attn: SOC/Event Coordinator
Fax: 256.450.3217
3. Photographs are required for the conference badge. Please provide a JPEG digital photograph (from middle of chest to top of head), 300 dpi or greater, 2 x 2 inches or greater in size, to MDA/SOC using one of the following methods:
a. Email (Recommended by MDA)
1. The JPEG file name must be the name of the person contained in the JPEG file. Format for naming the file is “Last Name, First Name, Middle Initial.JPG.
2. The subject line of the email must be Year 2022 Multinational. The body of the email must contain the name of the individual in the picture.
3. Send the JPEG photograph as an attachment to bmdconference@mda.mil.
b. Express Mail or courier service
1. Photograph (in JPEG format) must be stored on CD or DVD media disk.
2. The JPEG file name must be the name of the person contained in the JPEG file. Format for naming the file is “Last Name, First Name, Middle Initial.JPG.”
3. Please ensure a memo is enclosed identifying the full name (last, first, middle initial) of the individual contained on the CD or DVD media disk.
4. Forward the package to:
Missile Defense Agency Attn: SOC/Event Coordinator
Building 5224, Martin Rd
Redstone Arsenal, Al 35898
Please use a delivery service (i.e., FedEx, UPS, DHL) or other courier. The U.S. Postal Service may delay delivery.
4. Submission of Visit Authorization Requests (VAR): All non- U.S. delegates must forward a VAR to the Defense Intelligence Agency through their Embassy in Washington, DC, in accordance with U.S. foreign visit procedures. Please insert the following as a “Point of Contact” information on all VARs:
Mr. Jeffrey Cullen (571.231.8248), Mr. Sean Varner (571.231.8247), or Ms. Erin Bombick (571.231.8287).
The VAR must list the following stated purpose of the request:
“To attend/support/participate in the Missile Defense Agency (MDA) 2022 Multinational Conference at the Hilton Amsterdam, Netherlands, 15 - 17 November 2022.”

National Embassies shall forward the VAR to the Defense Intelligence Agency at the following address:
Missile Defense Agency Attn: SOC/Event Coordinator
Bldg 5224, Martin Road
Redstone Arsenal, Al 35898

All conference security forms must be received at MDA by 1 November 2022. For questions concerning completion of the conference security form or VAR, please contact MDA Security Operations Center (SOC)/Event Coordinator at 256-450-3217.

Register for the conference through NDIA on the registration pageSubmitting a security clearance form does not register you for the conference. Do not mail an NDIA conference registration form or fee to MDA.