Media Guidelines

The National Defense Industrial Association welcomes credentialed media to cover events that are open to press.

  • Eligible media are those journalists who work for a full-fledged news organization.
  • Credentials include press passes, business cards, letters of verification, a copy of or link to published work, or a masthead with the media member’s name.
  • Freelance media are asked to provide a letter or email from the outlet they are representing—or, if working independently, a statement of editorial work.
  • It is recommended that media members register online for this conference. Registration is open through the last day of the conference, May 13, 2020. If needed, registration will be available onsite.

NDIA will refuse to issue media credentials to anyone who does not meet these requirements.

People who MAY NOT register as media include those in advertising, marketing, business development and business operations; publishers, analysts and public relations personnel.

Access and rules of engagement

  • Check in at the media registration counter to pick up badges.
  • Media badges must be worn during the entire event.
  • Media members should identify themselves as press when engaging with attendees.
  • Except where noted, scheduled sessions are on the record and open to media. However, organizers can elect to close a previously open portion of a program at their discretion and will communicate these changes appropriately to media and attendees. Usually, sessions are closed because they are classified and only open to those with a security clearance.

Work setup

  • There is no media room for this event. Media may work wherever they can.
  • If NDIA offers Wi-Fi at an event, network information will be provided upon arrival. It is always wise to have Wi-Fi alternatives in case access becomes unreliable.
  • To obtain presentations or slides not available onsite, contact the NDIA communications director after the event has concluded and they will be provided if approved for release.
  • NDIA points of contact can assist with requests for interviews with the association’s officials or with an event’s speakers. They will direct media to the appropriate public affairs official for interviews with military or government representatives.

Photography, videography and audio guidelines

  • Photography and video recordings are allowed at this meeting, but only for open sessions. Check the conference agenda for specifics on which sessions are open or closed.
  • Exhibiting organizations or companies must grant permission to any media that will photograph or record them in audio or video. Please take care to capture only the organization or company that gave permission. Neighboring companies or organizations’ exhibits cannot be included in the recording without their permission.
  • VERY IMPORTANT – No organization or individual can use photos, video or audio, inadvertently or purposely, to show government or industry endorsement for anything other than the event in which they are participating.
  • Audio recording is approved for media’s personal and individual use or for radio journalists.
  • For personnel of the military forces of partner nations, media must request permission to take a video or photo before capturing their images.
  • To avoid a violation of the military personnel photo and video restrictions, it is best to ask before capturing anyone’s image.

Remember that press access is a privilege and NDIA can revoke it at any time. Reasons may include but are not limited to:

  • Photographing or videoing exhibits other than those for which permission has been granted.
  • Photographing or videoing conference sessions other than those for which permission has been granted.
  • Photographing or videoing an attendee over his or her objection.
  • Attending conference sessions or functions where media are prohibited.
  • Soliciting advertisements, exhibit space, sponsorships, etc. in the conference and exhibition-controlled areas.