Registration
Register Now Online!
Due to overwhelming response – we have reached capacity for the conference, registration for the Classified Sessions at Bellows AFS are now closed (now sold-out).
Space is still available for both Industry & government and personnel are welcome to register for the 1 ½ day/unclassified sessions to be held at the Hilton Hawaiian, on Mon/Tues., Aug. 3-4.
Registration was a two-step process; both your registration and security information must have been received to be registered. Submittal of your security certification form alone does/did not register you for this conference.
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1 1/2 Unclassified Session attendance at the Hilton Hawaiian Village only |
| |
Early
(on/before 7/7/09) |
Regular
(7/8 - 7/22) |
Late
* space permitting (on/after 7/23) |
| U.S. & Foreign Government/Academia |
$150.00 |
$150.00 |
$150.00 |
| Industry NDIA Member |
$375.00 |
$450.00 |
$525.00 |
| Industry Non-NDIA Member |
$450.00 |
$525.00 |
$600.00 |
|
3 1/2 Full attendance at the Hilton Hawaiian Village & Bellows AFS |
| |
Early
(on/before 7/7/09) |
Regular
(7/8 - 7/22) |
Late
* space permitting (on/after 7/23) |
| U.S. & Foreign Government/Academia |
Due to the focused nature of the classified sessions, USAPACOM S&T Advisor’s office is managing government attendee registration for the August 5 & 6 classified sessions by invitation only |
| Industry NDIA Member |
$770.00 |
$885.00 |
$1,000.00 |
| Industry Non-NDIA Member |
$845.00 |
$960.00 |
$1,085.00 |
* This fee ONLY applies to U.S. and Allied military service members, Federal, State, and Local Civil Service personnel with government identification cards and full-time employees of academic institutions.
** The Non-Member fees include a 1-year, non-refundable NDIA individual membership fee.
Registration Fee Information:
3 ½ Day Full attendance registration fee ( 1 ½ day Unclassified sessions at the Hilton Hawaiian Village + 2 Classified Session Days at Bellows AFS) scheduled conference event includes:
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Attendance at all 2009 PACOM S&T General & Break-out Unclassified sessions Tuesday, August 4; and all 2009 PACOM S&T Classified sessions on Wednesday, August 5 and Thursday, August 6, 2009.
- Three (3) continental breakfasts (Tues., Wed., & Thurs.)
- Seven (7) coffee breaks (Tues, Wed. & Thurs.)
- Three (3) lunches (Tues., Wed. & Thurs.)
- One (1) late afternoon ice-breaker reception (Mon.)
- One (1) Annual Conference Reception (Tues.)
- Admission to the Exhibition Hall
- Shuttle Bus Transportation to Bellows AFS and return to the Hilton Hawaiian Village; attendees must sign-up for shuttle bus service when registering (check box on the registration form or “sessions” option if registering on-line.). Shuttle bus sign-up is on a “first-come/first served basis”; and
- Administrative costs
1 ½ Day attendance registration fee ( 1 ½ day Unclassified sessions at the Hilton Hawaiian Village) scheduled conference event includes:
- Attendance at all 2009 PACOM S&T General & Break-out Unclassified sessions Tuesday, August 4.
- One (1) continental breakfasts (Tues..)
- Two (2) coffee breaks (Tues,)
- Three (3) lunches (Tues., Wed. & Thurs.)
- One (1) late afternoon ice-breaker reception (Mon.)
- One (1) Annual Conference Reception (Tues.)
- Admission to the Exhibition Hall; and
- Administrative costs
Important Note: If you are planning to attend the “Classified Sessions at Bellows AFS” events scheduled on Wednesday, August 5 and Thursday, August 6, you must fill-out & submit the security clearance form (pdf) by Monday, July 17th to e-mail: j006sta@pacom.mil attn: Janice King. See below for POC information for any/all questions regarding the security clearance form.
All participants, including speakers, must register. Payment must be made at the time of registration. NDIA accepts Diners Club, MasterCard, Visa, American Express, Traveler’s Checks, cash, and U.S. Government Purchase Orders only (e.g. DD1556). NDIA does not accept purchase from non-U.S. government entities.
How to Register for this Conference on-line:
Register Now Online!
If you are a returning customer (if you have already visited our new Customer Portal website, using your previously assigned Customer/Membership ID number and verified and confirmed your password):
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Once you have logged-into the registration page, you must answer the “how did you hear about this event?” and “registrant type” questions on the two pull-down tabs (select), in order for the “event fees” information to be displayed. From there you may select your registration fee category and any applicable “sessions” (e.g. “Thursday Classified Sessions sessions”, “spouse/guest tickets”, etc.). Be sure to click “recalculate” before submitting your “payment information”.
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You will receive a “Thank you for registering for 9540 Event Registration Confirmation, Invoice#” confirmation email immediately upon receipt of your payment online, so please ensure that your e-mail address is complete and accurate. Please bring a copy of this confirmation with you to the conference to help avoid any possible delays at conference registration check-in.
If you do not receive an emailed confirmation with your invoice# after submitting your registration, your 2009 Pacific Operational Science & Technology Conference registration is incomplete and was not received by NDIA. Please call NDIA immediately at (703) 522-1820 for assistance.
Please note: You CANNOT use your personal Customer ID/e-mail address account profile to register another individual (e.g. a co-worker, your boss, etc.).
- If you are registering another person or co-worker(s), (e.g. you are an Executive Assistant, the government agency credit card holder, etc.) you must enter their respective e-mail address(es)/user and password(s) of each person(s) you are registering.
- If you are registering multiple persons online (e.g., if you are registering your boss and/or co-worker(s), company/agency credit card holder registering several people, etc.), you must follow these steps to register each person:
- If registering on-line, be sure to click “recalculate” before submitting your “payment information”.
Suggestion: Please print the following steps before logging-in to register multiple individuals:
- You must “log-in” under each individual’s Customer ID and password login information.
- Once you have logged-into the registration page, you must answer the “how did you hear about this event?” and “registrant type” questions on the two pull-down tabs (select), in order for the “event fees” information to be displayed. From there you may select your registration fee category and any applicable “sessions” (e.g. “Wednesday and Thursday Classified Break-out Sessions”, “shuttle bus sign-up”, etc.). Be sure to click “recalculate” before submitting your “payment information”.
- The invoice# confirmation email will be sent to the e-mail address in the individual profile used when registering. Please check with that individual to make sure that they received the confirmation email.
- You must then “Logout” (button found in top right corner of the registration page, in the red section, next to “NDIA web site” & “Contact Us”) after submitting each registration.
- To log back in for each additional registration, please click the “Find an Event” (middle tab found on the left menu tab options), then type in “9540” under “Title”, then click “Go”.
- Please click the “Register Now” button on the right. Please log back-in to register the next individual (repeating the steps above).
If you are a new visitor, you will need to click to https://eweb.ndia.org/eweb/DynamicPage.aspx to “Create a New Account” or to “Verify your Account Status”, before registering on-line.
- Either verify your account with your email address or enter your user name and password.
- If a match is found and it is you, you can request a new password.
- If your account cannot be verified, click “Create an Account Now”.
- Enter all required information and click Continue.
- If any required information is left out, you will be notified in red at the bottom of the screen near the cancel and continue buttons.
- You will be sent an email from webmaster@ndia.org that contains your customer ID and password information.
- Return to the link http://www.ndia.org/meetings/9540 - from here, you can continue with the registration process.
- If all required information is input correctly, you will see “Thank you for your registration!”. You are now logged in. Please feel free to explore all of the services available.
Register by Mail
Due to overwhelming response – we have reached capacity for the conference, registration for the Classified Sessions at Bellows AFS are now closed (now sold-out).
Space is still available for both Industry & government personnel are welcome to register for the 1 ½ day/unclassified sessions to be held at the Hilton Hawaiian only, on Tues., Aug. 4th.
The 2009 Pacific Operational Science & Technology Conference registration form MAY NOT be altered in any way (e.g.. ADDED NOTES OF “EXHIBITOR PASS”; “SPONSOR REGISTRATION”, ETC.).
If a submitted registration form DOES NOT include the selected “CHECKED” registration category fee box AND/OR payment information (E.G. CREDIT CARD#, ETC.), it will be processed at the registrant’s applicable registration fee category AND -- THE REGISTRANT WILL BE INVOICED FOR THE BALANCE DUE.
Or register by fax
Please keep a copy of your fax confirmation receipt for your records as proof that your registration was sent to and received by NDIA.
**Conference Registration (space permitting) - Late or on-site registration may not be offered:
Due to the seating capacity limits for both the Un-classified Sessions at the Hilton Hawaiian Village and FOR ALL CLASSIFIED SESSIONS HELD AT BELLOWS AFS ON WED., 8/5 & THURS., 8/6, and the early interest in this conference, there is a strong possibility that registration may sell-out early and that late and/or on-site registration may not be offered. We strongly suggest that you register early for this unique event.
We sometimes sell out and must close registration early; we strongly suggest you register early for this unique event. Please check this meeting page (www.ndia.org/meetings/9540) before making travel arrangements to ensure that registration for this conference is still available; or call our Association Service Center (ASC) at 703-522-1820.
Speaker Registration Information*
Speaker information (including speaker registration procedures) will be the 2009 PACOM S&T Conference Chair, Mr. Kenneth Bruner, phone # 808-477-0795; e-mail: Kenneth.bruner@pacom.mil. Speaker presentations must be unclassified and cleared for public release.
Foreign Payments
Registration fees must be paid by credit card, U.S. Government Purchase Orders only (e.g. DD1556), check, or electronic transfer. Checks must be drawn on U.S. banks in U.S. ($) dollars. NDIA does not accept foreign government purchase orders and will not invoice them for payment. If paying by electronic transfer, the total amount received by NDIA must be calculated as follows: [$Registration fee + any incurred Bank, wiring, and/or Conversion fees]. Please include the name of the attendee and event # in the transfer information.
Cancellations, Substitutions, and Requests for Refunds
Any/all cancellations, substitutions and/or requests for refunds must be submitting in writing. Cancellation refund requests submitted by phone or voicemail will not be accepted. Registrants who are unable to attend the conference must fax or e-mail their cancellation or refund request on or before Thursday, July 23rd, 2009, to the attention of Angie De Kleine at fax # 703-522-4656, or via e-mail: adekleine@ndia.org. A $75.00 administrative fee will be applied to ALL cancellations received on/before cob Thursday, July 23rd, 2009.
NO REFUNDS WILL BE ISSUED FOR CANCELLATIONS RECEIVED AFTER 5:00 P.M./EST, THURSDAY, JULY 23rd 2009.
Refunds WILL NOT be issued for no-shows.
If attendee HAS NOT submitted payment for his/her registration, and DOES NOT attend the conference, or cancel by the deadline, he/she WILL BE INVOICED for the registration fee balance due.
We do not issue refunds for the sole purpose of switching forms of payment; please be sure you are registering with the correct form of payment (a fee will be applied to those wishing to switch forms of payment).
Refunds are a two step process (1st the registration cancellation refund paperwork is processed by the ASC registration department; 2nd that paperwork is then turned over to the NDIA accounting department. The refund process can take up to 5-14 business days to actually see the credit).
Substitutions are welcome! Substitutions must be submitted in writing by the original registrant, by faxing to 703-522-4656. If requesting a substitution, please indicate if payment (if already received by NDIA) is to be transferred to the new attendee or refunded to the original registrant.
If submitting your cancellation/refund request by fax, please keep a copy of the fax confirmation receipt for your records.
This cancellation/refund policy applies to all attendees regardless of their method of payment, registration and/or reasons for cancellation.
* DOES NOT include exhibit booth cancellations.
Identification Badges
Each attendee will be issued an identification badge during On-Site registration check-in, provided all registration and security materials have been submitted and processed on-time. You must show proper government issued photo ID to be presented with your conference identification badge. You will not be admitted into the conference without your badge.
Final Agenda/Attendee Roster
A final agenda and attendee roster will be distributed at the conference. Your registration and payment must be received by Monday, July 13, 2009 to be included in the roster. An updated roster will NOT be printed after the conference.
Transportation
The shuttle bus sign-up list has reached capacity. Current shuttle sign-up is on a “wait-list” only basis.
Attendees who have been “waitlisted” for the shuttle bus need to plan on and make alternate transportation plans for attending the classified sessions being held at Bellows AFS on Wednesday, August 5 and Thursday, August 6.
All attendees, including speakers, are responsible for making their own travel accommodations.
- Note: Shuttle bus transportation will be provided for the Wednesday and Thursday Classified Sessions at Bellows AFS. Attendees must sign-up for shuttle bus service when registering (check box on the registration form or “sessions” option if registering on-line.). Shuttle bus sign-up is on a “first-come/first served basis”.
Special Needs
NDIA supports the Americans with Disabilities Act of 1990. Attendees with special needs (including food allergies), should e-mail: adekleine@ndia.org before Thursday, July 23rd 2009 and refer to event #9540.
Conference Attire
- Civilian:
Aloha wear (slacks, aloha shirt, polo or open collar shirts – shoes are required)
- Military:
Air Force: short sleeve blues
Army: Class B’s
Marine Corps: Service Charlies
Navy: Khakis
Message Center
For your convenience, a message board will be located at the 2009 PACOM S&T conference or exhibitor registration desks. Those phone #’s will be provided on-site.
Dates to Remember
- Hotel Reservation Cut-off Date: Monday, July 13
- Security Clearance Form submittal deadline: Friday, July 17
- Cancellation/Refund submittal deadline: Thursday, July 23
*** Classified Session invitation registration, registration fee & security clearance procedure information will be made available & posted here by late June. ***
Exhibit Booth Personnel Registration Information:
For any questions regarding exhibit booth, exhibitor booth personnel registration(s), please contact Alden Davidson at adavidson@ndia.org ; or phone (703) 247-2582. To reserve your booth now – go to www.ndia.org/exhibits/9540 to purchase your booth on-line.
If any exhibitor wishes to attend the classified sessions at Bellows AFS on Wednesday, August 5 & Thursday, August 6, they must submit: the “Security Certification Form” located at the back of this brochure AND a separate “Exhibit Booth Personnel Classified Sessions” registration form & payment, along with a copy of their exhibit booth personnel registration confirmation. The “Exhibit Booth Personnel Classified Sessions” registration form is available by contacting Alden Davidson, via e-mail: adavidson@ndia.org; or Angie De Kleine, CMP via e-mail: adekleine@ndia.org.
Exhibit booth personnel registration only includes attendance at the unclassified sessions at the Hilton Hawaiian Village.
Security Clearance Form
Please click here to view/print/download the security clearance form (pdf) to e-mail: j006sta@pacom.mil, attn: Janice King.
For any/all questions regarding the security clearance form and/or classified session attendance issues, please contact:
Janice King
J006 - Office of Science & Technology Advisors Office
HQ USAPACOM
PACOM 006, Camp Smith
phone: (808) 477-9167
PLEASE USE THIS FORM - NO VISIT REQUESTS
Instructions:
- Each attendee must present a valid, government-issued photo ID, Common Access Card, or state-issued picture driver’s license to gain admittance to the conference.
- Briefcases, recorders, cameras, or electronic devices of any kind will not be allowed in the session rooms. Handbags will be thoroughly inspected.
- Security submittal information must be completed by: FRIDAY, July 17th, 2009
Our classified sessions will be divided into three break-out session tracks. Please number your preference of tracks from the following:
- Battle-Space Awareness
- Counter-Access
- C4/Logistics
We will try to accommodate your preference but each is subject to availability. Your confirmation of track attendance will be sent back when your security clearance is verified.
Classified Sessions/U.S. Only - Bellows AFS (government attendance is by invitation only)
- Deep Dive into PACOM Challenges
- US Government:
Due to the focused nature of the classified sessions, USPACOM Science & Technology Advisor office is managing government registration for 5-6 August classified sessions by invitation only.
In order to register for these sessions, you or your organization will receive an invitation and registration codes directly from USPACOM.
- Industry:
The classified sessions are structured as deep dives into operational requirements and technology mitigation strategies. Industry will play a critical role in this discovery process.
Industry attendance will not be invitation only, but to support this objective, careful selection of attendees for breadth and depth of knowledge of your company's portfolio in the following capability areas is strongly desired in order to register:
- Advanced Electronic Warfare
- Improvement of Undersea Superiority
- Protection of C2/Cyber
- Missile Defense
- Improvement of air and sealift
- Improved ability to gauge intent
- Persistent ISR
THERE IS LIMITED SPACE FOR ALL CLASSIFIED SESSIONS HELD AT BELLOWS AFB ON WED., 8/5 & THURS., 8/6.