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 4160 - NDIA's Annual Missile Defense Small Business Programs Conference 

4160 - NDIA's Annual Missile Defense Small Business Programs Conference 



Event Number

Event Date

 to 7/24/2014

Event Location
Von Braun Center - Convention Center

Event Contact
Rebecca Danahy at or (703) 247-2561


MDA's Office of Small Business Programs has joined forces with National Defense Industry Association to bring you the NDIA Annual Missile Defense Small Business Conference. This year's conference will highlight information relevant to MDA's Program requirements, an overview of MDA's upcoming procurements, a Successful Proposal Response Boot Camp and provide opportunities for matchmaking with MDA Program Offices, the MDA Office of Small Business Programs (OSBP), MDA Prime contractors and other Agencies located on Redstone Arsenal.

This conference will provide small businesses with a "one-stop shopping" opportunity to learn as much as they can about upcoming MDA procurements including (but not limited to) briefings on IRES and the upcoming MiDAESS follow on contracts. Attendees will also gain insights from a town hall type meeting with the Director of Contracts (invited), and the Office of Small Business Programs.
Our matchmaking will include opportunities to meet with the MDA Small Business Advocacy Council, MDA Prime Contractors, and the Regional OSBP Offices.  Matchmaking provides small businesses a 15 minute one on one session to provide a capability briefing,  ask questions, and receive feedback (on an unclassified level) about upcoming requirements.  The Matchmaking slots will open (on a first come first served basis) on July 8th (a link will be provided by NDIA once you are registered).

On July 23rd, to kick off the event, MDA has brought in representatives from MDA Contracts (DAC), General Council (GC) and Advanced Technology (DV) to conduct a "Successful Proposal Response Boot Camp" to help small businesses understand the importance of following the RFP and BAA instructions and to share lessons learned from GC on Organizational Conflicts of Interest.  Immediately following the "Boot Camp" will be a kick off networking reception to welcome you to the conference.  


To download/view/print the full agenda, please click here.

Agenda at a glance:

July 23, 2014
1:00pm - 7:00pm    Registration
3:30pm - 3:40pm   "Successful Proposal Response Boot Camp" (3 Part) 
3:40pm - 4:10pm    Part 1 - "How to Respond to an RFP to Enhance your Competitive  
4:10pm - 4:40pm    Part 2- "How to Respond to a Broad Agency Announcement (BAA)"
4:40pm - 5:10pm    Part 3 - "Organizational Conflict of Interest"
5:10pm - 7:00pm    Networking Reception

July 24, 2014
6:30am - 7:30am    Registration
7:00am - 3:20pm    Display Hall Open
7:30am - 7:50am    Welcome and Administrative Remarks
7:50am - 8:20am    Keynote Speaker
8:20am - 9:25am    Missile Defense Agency Engineering & Support Services Follow On
9:25am - 9:40am    Networking Break
9:40am - 10:45am  Integrated Research and Development for Enterprise Solutions
10:45am - 11:45am The MDA Contracting Town Hall Forum
11:45am - 1:00pm   Luncheon Speaker
1:10pm - 5:00pm     One-on-One Matchmaking (Pre-Registration Required)
1:10pm - 3:05pm     One-on-One Matchmaking
3:05pm - 3:20pm     Networking Break
3:20pm - 5:00pm     One-on-One Matchmaking


Von Braun Convention Center
700 Monroe St SW
Huntsville, AL 35801
Tel: (256) 533-1953


Embassy Suites Huntsville
800 Monroe Street
Huntsville,  Alabama 3580
(256) 539-7373

A block of rooms has been reserved at the Embassy Suites Huntsville.  In order to ensure the discounted rate, you must make your reservations early and ask for the “MDA Small Business Conference” room block. Rooms will not be held after Tuesday, July 1, 2014 and may sell out before then. Rates are also subject to change after this date.

To make your reservation, please call the hotel directly: 256-539-7373 or click here.
Room Rate - $139 (single/double)


Online Registration is now CLOSED!

Registration Fees



Now - 07/11/14








Small Industry



Large Industry





To view/download/print the full registration form, please click here.


Cancellations and substitutions must be made in writing via email to Rebecca Danahy, Cancellations received before July 18, 2014 will receive a refund,
minus a $75 cancellation fee. No refunds will be given for cancellations received after July
18, 2014. Substitutions are welcome in lieu of cancellations.


To view/download/print the full sponsorship menu, please click here.  

Sponsorship Opportunities:

Lunch – Investment: $10,000 (Two opportunities available)

- Four complimentary conference registrations
- Opportunity to distribute literature on a table near registration
- Placement of your company's logo and 500 word company description in the agenda handouts
- Signage outside the particular event sponsored
- Sponsor ribbon on badges

Reception – Investment: $6,000
- Three complimentary conference registrations
- Opportunity to distribute literature on a table near registration
- Placement of your company's logo and 350 word company description in the agenda handouts
- Signage outside the particular event sponsored
- Sponsor ribbon on badges

Networking Breaks – Investment: $5,000 (Four opportunities available)
- One complimentary conference registration
- Placement of your company's logo and 200 word company description in the agenda handouts
- Signage outside the particular event sponsored
- Sponsor ribbon on badges

Agenda – Investment: $1,500  (Multiple opportunities available)
- Placement of your company's logo and 200 word company description in the agenda handouts
- Signage at NDIA Registration
- Sponsor ribbon on badges

Agenda Ads – Investment: $400 (Multiple opportunities available)
- Placement of your company’s logo in onsite brochure 
- Sponsor ribbon on badges


Display Requirements:
All displays must be of the simple table-top/pop-up style standards.  Space per pop-up display shall not exceed 10 ft. wide by 6 ft. deep.  Space per table-top display shall not exceed 6 ft. wide.  Minimal hardware to be utilized (computer systems for demonstrations are OK).  No formal decorating company is involved.  Companies must bring their own displays and plan to do their own set-up.  Standard 2.5 x 6 ft. draped folding table and chair will be provided for each display space.  No other props or setups (pipe & drape, plants, etc.) will be utilized.

Display Hours:
You may begin setup of your display at 10:00 am on July 23. Displays should remain in place through the conference ajourn, and must be completely removed by 6:00pm on July 24.
Table Location: Tables may be selected on Wednesday, July 23 upon arrvial. Tables are first come, first selected.

Display Fee : $500*
*includes one complimentary displayer’s conference registration, 6’x30” table, chair, and electrical hook-up. Any additional display personnel must register as attendees and pay the attendee fee.*

Display Rules & Regulations:
1. If NDIA should be prevented from holding the conference for any reason beyond NDIA’s control (such as, but not limited to, damage to the building, riots, strikes, acts of government, or acts of God) or if a displayer cannot occupy the assigned display space due to reasons beyond NDIA’s control, then NDIA has the right to cancel the conference or any part thereof, with no further liability to the displayer other than a refund of display space fee, less a proportionate share of the conference cost incurred.

2. Neither the management of the host facility nor NDIA shall be liable for the damages, loss or destruction to the displays by reason of fire, theft, accident or other destructive causes.  Displayer shall lease space at his sole risk.  Neither the management of the host facility, NDIA nor any of their agents, servants or employees will be accountable or liable for accidents to displayers, their agents or employees.

3. The displayer shall be liable to the host facility and/or NDIA for any damage to the building and/or the furniture and fixtures contained therein which shall occur through acts or omissions of the displayer.

4. Displayer assumes the entire responsibility and hereby agrees to protect, indemnify, defend and hold harmless NDIA, the host facility, their officers, employees, and agents against all claims, losses and damages to persons and property, governmental charges or fines, and attorney’s fees arising out of or caused by displayers installation, removal, maintenance, occupancy or use of the display premises or any part thereof, including any outside display areas.

5. Displayer acknowledges that NDIA does not maintain and is not responsible for obtaining insurance covering displayer’s property.  Displayers are advised to obtain business interruption and property damage and loss insurance to cover such occurrences.

Contact Info/Inquiries/Questions

NDIA POC: Rebecca Danahy, or (703) 247-2561.


Affiliate Associations

The Association for Enterprise Information    National Training and Simulation Association    Precision Strike Association    Women in Defense