Agenda

This year's event will begin with a golf tournament on Monday, October 4, 2010 followed by a Mine Warfare Session, an evening opening reception and dinner.  General Sessions will be held on Tuesday, Wednesday and Thursday, October 5 - 7, 2010.

Download/Print/View the Agenda (as of 9/30/10)

Mine Warfare Session 

The Mine Warfare Session is Full. NDIA is not able to accommodate anymore registrants for this session. 
A special Mine Warfare Session will take place on Monday, October 4, 2010 from 3:00 PM 5:00 PM at the Bay Point Marriott Hotel. Attendance at the Mine Warfare Capabilities Essential for Expeditionary Warfare Session is limited and will be awarded on a first to register basis. There is no additional cost to attend this session; however, you must fax in a session registration form to attend. If we are able to accommodate your attendance, you will receive an email confirmation. Please note: conference registration does not register you to attend the Mine Warfare Session.

Pig Roast Dinner and NSWC PCD Open House

A Pig Roast Dinner and Open House will be held at the Naval Surface Warfare Center Panama City Division (NSWC PCD) on Wednesday, October 6, 2010 from 5:00 PM until 10:00 PM.

REQUIRED SECURITY FORM
The Pig Roast Dinner is included in your conference registration fee.  However, you must complete the Pig Roast Required Security Information Form for you and your spouse/guests and email your forms to Ms. Lonnie Wood at: lonnie.wood.ctr@navy.mil or fax to: (850) 234-4216.  Ms. Wood can be reached via phone at: (850) 230-7400.

Download/Print/View the Pig Roast Required Security Information Form.  

Pig Roast badges may be obtained during NDIA registration up until noon on Wednesday, October 6, 2010.

Visits to the NSWC PCD by Foreign Nationals/non-U.S. Citizens are required to be documented, and an escort is required while on the Installation.  Escorts will accompany Foreign National guests as they board the bus, and Installation Security Force personnel will engage the escorts as the bus enters the facility.  These requirements should in no way dampen your enjoyment of the event.

You are considered a Foreign National if you are a:

• Personnel Exchange Program (PEP) Officer
• Foreign Liaison Officer (FLO)
• Non-U.S. Citizen employed by U.S. Government contractor
• Non-U.S. Citizen of a U.S. University
• U.S. person representing a foreign interest

Please contact Mr. Danny Satterlee at: danny.satterlee@navy.mil or at: (850) 636-6356 with any questions regarding security requirements.

BADGING & TRANSPORTATION
At NDIA registration check in, you will receive your conference badge and Pig Roast badge.  You are required to show a valid picture ID and your Pig Roast badge to attend the event.

A rotating chartered bus will be provided from the Bay Point Marriott Hotel to NSWC PCD starting at 4:30 PM. Please note that attire for the Pig Roast is casual. The event is held in an open air facility and warm clothing is recommended.    

NSWC PCD
Naval Surface Warfare Center Panama City Division (NSWC PCD) is a tenant Command on board the Naval Support Activity Panama City (NSA PC) and is primarily oriented toward research, development, and product improvement.  They are organized as the principal Navy RDT&E laboratory for undersea countermeasures, special warfare, amphibious warfare, diving, and other naval missions and operations, taking place primarily in the coastal regions.  This Division is responsible for Navy-wide leadership in Amphibious Warfare, Littoral Warfare, Mine Warfare, Coastal Missions, Special Warfare and Diving and Life Support.

Location

Bay Point Marriott Hotel
4200 Marriott Drive
Panama City Beach, FL 32408
Tel: (800) 644-2650

Southwest Airlines is now offering flights into Northwest Florida Beaches International Airport.

Lodging

A block of rooms has been reserved at the Bay Point Marriott Hotel.  To make your reservation, please call the hotel directly.  In order to ensure the discounted NDIA rate, ask for the "NDIA - Expeditionary Warfare" room block.  Rooms will not be held after Tuesday, September 21, 2010 and may sell out before then.  Rates are also subject to increase after this date.

Bay Point Marriott Hotel
4200 Marriott Dr.
Panama City Beach, FL 32408
(800) 644-2650

Government Rate*: Prevailing government per diem (Single/Double)
Industry Rate: $135.00/$155.00 (Single/Double)

* The government per diem rate is available only to active duty or civilian government employees. ID will be required upon check-in. Retired military ID's do not qualify.


Alternative Accommodations
 
Hampton Inn Panama City Beach
2909 Thomas Dr
Panama City Beach, FL 32408
(850) 236-8988
 
La Quinta Inn & Suites Panama City Beach
7115 Coastal Palms Blvd
Panama City Beach, FL 32408
(850) 234-3133

Registration

Online and Pre-registration are closed. You may register onsite at the conference.

Registration Fees:

In addition to conference registration you may purchase the following for an added fee:

• Golf Tournament - Monday, Oct 4 - $100
  
  
• Guest/Spouse Ticket for Opening Reception and Dinner  - Monday, Oct 4 - $60
  
  
• Guest/Spouse Ticket for Pig Roast Dinner and NSWC PCD Open House – Wednesday, Oct 6 - $30

Regular registration will close on September 17, 2010.  You must register onsite at the late registration rate after this date.  Payment must be made at the time of registration, and registrations will not be taken over the phone.

With your purchase of full conference registration, you are entitled access to:

• General Sessions
• Displays
• Continental Breakfasts
• Morning and Afternoon Networking Breaks
• Luncheons
• Welcome Reception
• Opening Night Dinner
• Pig Roast Dinner and Open House held off site at NSWC PCD 
• Onsite Agenda and Meeting Materials
• Post-event Online Speaker Proceedings (if applicable/releasable by Speaker)

Cancellation Policy
Cancellations received by September 17, 2010 will receive a refund minus a $75 cancellation fee.  No refunds will be given for cancellations received after September 17, 2010.  Cancellations must be made in writing.  Substitutions are welcome in lieu of cancellations.

Please note: This policy does not include display table cancellations

Table Top Displays

The Display Lottery is now closed.

Display Lottery:
Displayers will be chosen on a lottery basis.  In order to be entered into the display lottery you must submit the display registration form that can be found below via email to Mary Anna Christiansen. Please submit all display registration forms by 5:00 PM EST on August 20, 2010 in order to be entered into the lottery.  All individuals who submit a display registration form will be notified by August 25, 2010 as to whether or not they have been selected to participate as a Displayer; payment will be requested and processed at this time.

Display Cost and Set-up:
An area will be available for the setup of displays to demonstrate your company’s unique tools or capabilities.  The display registration fee is $5,000 and includes:

• Two conference registrations
• A 10 ft. wide by 6 ft. deep skirted table, two chairs, electrical hook up, pipe and drape, and a waste paper basket
• A 200 word company description in the on-site agenda
• Your company’s logo in the on-site agenda 

Display Requirements:
All displays must be of the simple table-top/pop-up style standards.  Space per display shall not exceed 10 ft. wide by 6 ft. deep.  Minimal hardware is to be used (computer systems for demonstrations are okay).  A formal decorating company will be utilized.  Companies must ship their own display and plan to do their own set-up and tear down.  You must ship your display and display materials to Arata Expositions, Inc. The address will be provided once you are selected to display.

Display Hours:
Displays are to be set up by 3:00 PM on October 4, 2010 and should remain in place until 1:00 PM (after lunch) on October 7, 2010. Displays must be removed by 4:00 PM on October 7, 2010. 

Display Questions:
Please contact Ms. Mary Anna Christiansen, Meeting Planner, mchristiansen@ndia.org or (703) 247-2596.
 
Download/Print/View the Display Lottery Registration Form.

Attendee Information

Golf Tournament
NDIA invites you to participate in this year’s golf tournament in conjunction with the conference!  The format is a Captain’s Choice Four Person Scramble with a Shotgun start at 7:45 AM, October 4, 2010. You may enter individually and be paired up with other NDIA and/or local golfers, or request your own team. Awards and prizes will be presented during lunch at the clubhouse after the tournament. The Golf Tournament is open to all levels of play and cost $100. The $100 fee includes: cart rental, balls, green fees, and lunch.

Conference Attire
Appropriate dress for the conference is business casual for civilians and Class B uniform or uniform of the day for military personnel.

Pig Roast Attire
Appropriate attire for the pig roast held at the NSWC Base is casual dress. Please note that the event is held in an open air facility and the temperature can be cold. Please bring warm clothing.

ID Badge
During conference registration and check-in, each attendee will be issued an identification badge.  Please be prepared to present a valid picture ID.  Your badge must be worn at all conference functions.
 
Proceedings
Proceedings will be available on the web through the Defense Technical Information Center (DTIC) two weeks after the conference.  All registered attendees will receive an email notification once the proceedings are available.

Special Needs
NDIA supports the Americans with Disabilities Act of 1990.  For more information, please contact NDIA and reference Event #1700. 

National Defense
Advertise in National Defense and increase your organization’s exposure at this event.  National Defense will be distributed to attendees of this conference, as well as other NDIA events.  For more information, please contact Dino Pignotti, NDIA, at (703) 247-2541 or dpignotti@ndia.org.

Organization Representation
Download/Print/View a listing of 2009 conference attendee organizations.

Sponsorship Information

By enhancing your brand with a promotional partnership at NDIA’s 15th Annual Expeditionary Warfare Conference, you will build a stronger perception from the audience and stand out from the crowd.  Promotional partnerships are a powerful tool which you can use to maximize your company’s message while enhancing your marketing strategy.  As a partner of the 15th Annual Expeditionary Warfare Conference, you have access to and the attention of 650 industry leaders and top government attendees.

GOLD Promotional Partnership - $5,000
Two complimentary conference registrations
Logo prominently displayed onsite as a Gold Promotional Partner
Company specific onsite signage
Logo included in onsite agenda
400-word company description in onsite agenda
Podium Recognition
Logo with link to company website on the conference website

SILVER Promotional Partnership - $2,500
One complimentary conference registration
Logo prominently displayed onsite as a Silver Promotional Partner
Logo included in onsite agenda
200-word company description in onsite agenda
Logo on conference website
Podium Recognition

BRONZE Promotional Partnership - $1,000
Logo included in onsite agenda
Logo prominently displayed onsite as a Bronze Promotional Partner
Podium Recognition

To secure your Promotional Partnership, please contact Ms. Mary Anna Christiansen, Meeting Planner, at (703) 247-2596 or mchristiansen@ndia.org.

 Thank You To Our Golf Promotional Partner:

Contact Info/Inquiries/Questions

NDIA POC: Mary Anna Christiansen, mchristiansen@ndia.org or (703) 247 - 2596.