Sunday, February 6, 2011

Tactical Wheeled Vehicles Golf Tournament
Annual Networking Party!
Portola Plaza Hotel – Monterey Bay
Monterey, California

Registration Check-in
Portola Plaza Hotel – Monterey Bay

Monday, February 7, 2011

Registration Check-in (continues)
Monterey Conference Center

Tactical Wheeled Vehicles Conference
Monterey Conference Center

- Opening Remarks

- General Sessions

"Annual Conference" Reception
 Portola Plaza Hotel – Monterey Bay

Tuesday, February 8, 2011

Registration Check-in (continues)
Monterey Conference Center

Tactical Wheeled Vehicles Conference (General Session continues)

There are no exhibits or displays at this conference -- it is a conference only.

**Late and/or on-site registration (space permitting): 

There is a possibility that registration may be closed early due to capacity limitations and that late and/or on-site registration may not be offered. We sometimes sell out and must close registration early; we strongly suggest you register early for this unique event.

Please check our web site http://www.ndia.org/meetings/1530  - before making travel arrangements to ensure that registration for this conference is still available, or call our Association Service Center at (703) 522-1820.

Please bookmark this meeting page to check back for updates.

Registration is now CLOSED!

There are no exhibits or displays at this conference -- it is a conference only.

The conference registration fee includes:

• attendance at all conference sessions,
• two (2) continental breakfasts,
• three (3) coffee breaks,
• one (1) lunch,
• two (2) receptions (Annual Tactical Wheeled Vehicle Networking/Awards Reception ticket only) on Sunday, February 6 & the Annual Conference Reception on Monday, February 7), and
• administrative costs.

 *This fee ONLY applies to Active U.S. Military and Civil Service Personnel with government identification cards and full-time employees of academic institutions.

 **The Non-Member fees include a 1-year, non-refundable NDIA individual membership fee.

additional special event registration fees:

• Golf Tournament                                     
  $135.00 per player / $540.00 for a foursome***
  
  
• Spouse and/or Guest
  (Annual Tactical Wheeled Vehicle Networking/Awards Reception ticket only)  
  $90.00 per person***
  
  
• Spouse and/or Guest (Annual Reception ticket only)          
  $50.00 per person***

If you wish to sign-up for the Golf Tournament, Annual Tactical Wheeled Vehicle Networking/Awards Reception spouse/guest ticket(s), and/or Annual Conference Reception spouse/guest ticket(s), you must check their respective “sessions” box(es) at the bottom of the on-line registration form, and include the additional tournament and/or spouse/guest ticket(s) fees with your on-line registration fee payment.

 ***Golf Tournament and Spouse/Guest Ticket fees do not include attendance at any of the other conference food functions:  continental breakfasts, coffee breaks, and/or lunch, or conference attendance.

SPEAKER REGISTRATION INFORMATION

Speaker information (including speaker registration procedures) will be sent by the respective 2011 Tactical Wheeled Vehicles Conference Session Chairs.  Speaker presentations must be unclassified and cleared for public release.

How to Register for this Conference - on-line     

If you are a returning customer (if you have already visited our new Customer Portal website, using your previously assigned Customer/Membership ID number and verified and confirmed your password):

1. Please log-on under the conference web site:http://www.ndia.org/meetings/1530 , and go to the “Registration” section to register.
   
   
2. You will receive a “Thank you for registering for 1530 Event Registration Confirmation, Invoice#” confirmation email immediately upon receipt of your payment online, so please ensure that your e-mail address is complete and accurate.
   
   
3. Please note: If you are registering another person or co-worker(s), (e.g. you are an Executive Assistant, the government agency credit card holder, etc.) you must enter their respective email address (es)/user and password(s) of each person(s) you are registering.  You CAN NOT use your own Customer ID account profile to register another individual(s).

If you are registering multiple persons online (e.g., if you are registering your boss and/or co-worker(s), company/agency credit card holder registering several people, etc.), you must follow these steps to register each person:

1. You must “log-in” under each individual’s Customer ID and password login information.
   
   
2. You must then “Logout” (button found in top right corner of the registration page, in the red section, next to “NDIA web site” & “Contact Us”) after submitting each registration.
   
   
3. To log back in for each additional registration, please click the “Find an Event” (middle tab found on the left menu tab options), then type in “1530” under “Title”, and then click “Go”.
   
   
4. Please click the “Register Now” button on the right.  Please log back-in to register the next individual (repeating the steps above).

If you are registering another person (other than yourself or are the credit card holder/purchasing agent) the invoice# confirmation email will be sent to the email address in the individual profile used when registering.  Please check with that individual to make sure that they received the confirmation invoice# email.

If you do not receive an emailed confirmation with your invoice# after submitting your registration, your 2011 Tactical Wheeled Vehicles conference registration is incomplete and was not received by NDIA.  Please call NDIA immediately at (703) 522-1820 for assistance.

If you are a new visitor, you will need to click to https://eweb.ndia.org/eweb/DynamicPage.aspx  to “Create a New Account” or to “Verify your Account Status”, before registering on-line.

1. Either verify your account with your email address or enter your user name and password.
   
   
2. If a match is found and it is you, you can request a new password.
   
   
3. If your account cannot be verified, click “Create an Account Now”.
   
   
4. Enter all required information and click Continue.
   
   
5. If any required information is left out, you will be notified in red at the bottom of the screen near the cancel and continue buttons.
   
   
6. You will be sent an email from webmaster@ndia.org  that contains your customer ID and password information.
   
   
7. Return to the link http://www.ndia.org/meetings/1530  - from here, you can continue with the registration process.

If all required information is input correctly, you will see “Thank you for your registration!”  You are now logged in.  Please feel free to explore all of the services available. 

Suggestion:  Please print the following steps before logging-in to register multiple individuals:

1. You must “log-in” under each individual’s Customer ID and password login information.
   
   
2. Once you have logged-into the registration page, you must answer the “how did you hear about this event?” and “registrant type” questions on the two pull-down tabs (select), in order for the “event fees” information to be displayed. 
   
   
3. From there you may select your registration fee category and any applicable “sessions” (e.g. “I do NOT want my contact info (email address and/or ph#) published in the attendee registration list hand-out”, “spouse/guest tickets”, etc.).  Be sure to click “recalculate” before submitting your “payment information”.
   
   
4. The invoice# confirmation email will be sent to the e-mail address in the individual profile used when registering.  Please check with that individual to make sure that they received the confirmation email.
   
   
5. You must then “Logout” (button found in top right corner of the registration page, in the red section, next to “NDIA web site” & “Contact Us”) after submitting each registration.
   
   
6. To log back in for each additional registration, please click the “Find an Event” (middle tab found on the left menu tab options), then type in “1530” under “Title”, and then click “Go”.
   
   
7. Please click the “Register Now” button on the right.  Please log back-in to register the next individual (repeating the steps above).

*If you need to update your mailing information, please visit our Online Customer Service Portal website at http://eweb.ndia.org/ .

**Late and/or on-site registration (space permitting): 

There is a possibility that registration may be closed early due to capacity limitations and that late and/or on-site registration may not be offered. We sometimes sell out and must close registration early; we strongly suggest you register early for this unique event.

Please check our web site http://www.ndia.org/meetings/1530  - before making travel arrangements to ensure that registration for this conference is still available, or call our Association Service Center at (703) 522-1820.

This cancellation/refund policy applies to all attendees regardless of their method of payment, registration and/or reasons for cancellation.

Foreign Payment

Registration fees may be paid by credit card, U.S. Government Purchase Orders only (e.g. DD 1556), Check, or Electronic Transfer; checks must be drawn on U.S. banks in U.S. ($) dollars.  NDIA does not accept foreign government purchase orders and will not invoice them for payment.  If paying by electronic transfer, the total amount received by NDIA must be calculated as follows: [$Registration Fee + any incurred Bank, wiring, and/or Conversion fees].  Please include the name of the attendee and event# in the bank transfer information.

New this Year - Conference Attendee On-line Registration updates:

• contact information “opt out option”:
  
  
  If you do NOT want to have your contact information (ph# and e-mail address only) included on the conference attendee registration list that is handed-out on-site during registration check-in, you may “opt out” by checking the “sessions” box at the bottom of the on-line registration web form while you are registering online for the 2011 Tactical Wheeled Vehicles Conference.
  
   
• additional copies of registration confirmation e-mails
  
  
  Now, when you or your accounting representative/credit card holder/training officer registers you for a conference or event on the NDIA website, he/she can put in a second e-mail address to receive a second, additional copy of the confirmation registration e-mail receipt. 

As always, the attendee will receive a confirmation e-mail to his/her own e-mail address by default (to e-mail address in the attendee’s database record).

Registration Confirmation e-mails

Once your on-line registration has been submitted, you will receive a “Thank you for registering for 1530 Event Registration Confirmation, Invoice #” confirmation email immediately upon receipt of your payment online, so please ensure that your e-mail address is complete and accurate.  Please bring a copy of this confirmation with you to the conference to help avoid any possible delays at check-in.

• If you do not receive an emailed confirmation with your invoice#, please call NDIA immediately at (703) 522-1820 for assistance.  The confirmation may have been filtered out as SPAM or the e-mail address you used may have been misspelled.
  
  
• If you are registering another person other than yourself (e.g. a co-worker, your boss, etc.), the invoice# confirmation email will be sent to the email address in the individual profile used when registering.  Please check with that individual to make sure that they received the confirmation email.
  
  
• If you registered another person (e.g. a co-worker, your boss, etc.) on-line, the invoice# confirmation e-mail will be sent to the e-mail address of the person you registered.  Please check with that individual to make sure that they received the confirmation e-mail.
  
  
• If you are registering another person (other than yourself or are the credit card holder/purchasing agent) on-line, the invoice# confirmation email will be sent to the email address in the individual profile used when registering.  Please check with that individual to make sure that they received the confirmation invoice# email.
  
  
• If you are the credit card holder/purchasing agent and wish to receive a copy of the confirmation, please send an e-mail Association Service Center at webasc@ndia.org.

Cancellations, Substitutions and Requests for Refunds

All cancellations, substitutions, and requests for refunds must be done so in writing. Registrants who are unable to attend the conference must fax or email their cancellation or refund request on or before Monday, January 24^th, 2011, to the attention of: Angie De Kleine at (703) 522-1885, email: adekleine@ndia.org .

NO refunds will be issued for cancellations received after 5:00 PM EST this date.  A $75 administrative fee will be applied to ALL cancellations received before Monday, January 24^th, 2011. 

Refunds will not be issued for no-shows.  If an attendee has not submitted payment for his/her registration, and does not attend the conference or cancel by the deadline, he/she will be invoiced for the balance due.

We do not issue refunds for the sole purpose of switching forms of payment; please be sure you are registering with the correct form of payment (a fee will be applied to those wishing to switch forms of payment).

This cancellation/refund policy applies to all attendees regardless of their method of payment, registration, and/or reasons for the cancellation.

Refunds are a two step process:

• 1st the registration cancellation refund paperwork is processed by the ASC registration department;
  
  
• 2nd that paper work is then turned over to the Accounting department.
  
  
• The refund process can take up to 5 to 14 business days to actually see the credit.

Substitutions are welcome!

Substitutions must be submitted in writing, by the original registrant, by faxing to 703-522-4656.    If requesting a substitution, please indicate if payment (if already received by NDIA) is to be transferred to the new attendee or refunded.

If submitting your cancellation/refund request by fax, please keep a copy of the fax confirmation receipt for your records.

Identification Badges    

Each attendee will be provided with an identification badge during on-site registration check-in. You must present a Government Issued (U.S. or Foreign) Photo I.D. (e.g. Driver’s License, Passport) to obtain your NDIA 2011 Tactical Wheeled Vehicles Conference Badge. 

2011 Tactical Wheeled Vehicles conference badges are only valid for the dates of the conference, February 6 - 8, 2011.   

** Corporate/Contractor ID’s are not acceptable forms of ID **.

No badge = no access to ANY event venues

(includes any spouses/guests for Networking Reception –
formerly/aka “Super Bowl Party” and/or Golf Tournament).

Conference badges are to be worn at all times during event.

Final (Revised) Agenda and Attendee Roster

A final (revised) agenda and attendee roster will be distributed at the conference.  Your registration and payment must be received by Monday, January 24th, 2011 to be included in the roster.  An updated attendee roster will NOT be printed after the conference. 

Conference Attendee contact information New this Year - “opt out option”

If you do NOT want to have your contact information (ph# and e-mail address) included on the attendee registration list that is handed-out at on-site registration check-in, you may “opt out” by checking the “sessions” box at the bottom of the on-line registration web form, when you are registering online for the 2011 Tactical Wheeled Vehicles Conference.

Proceedings

The conference proceedings will be posted and the proceedings link will be made available to the conference attendees after the conference.  Attendees should verify their respective e-mail addresses during registration.

Message Center

For your convenience, a message board will be located at the NDIA - Tactical Wheeled Vehicles Registration desk. 

The appropriate dress for this conference is business casual.

• Industry/Civilian:                     Business Casual (open collar) 
  
  
• Active Duty Military
  (business casual equivalent):     Class B (open collar) or service equivalent

Dates to Remember

•             Portola Plaza Hotel Reservation Cut-off: 

               Tuesday, January 4^th, 2011

•                    Golf cancellation refund requests must be received by NDIA Headquarters by
               Tuesday, January 4th, 2011

•             Marriott Monterey Reservation Cut-off date: 

              Monday, January 11^th, 2011

•             Submit & Verify your Spouse/Guest Activity(s) registration(s) by: 

              Monday, January 17^th, 2011

• Sponsorship form submittal deadline: 
  
      Wednesday, January 19^th, 2011

•             Cancellation or refund request deadline: 

               COB Monday, January 24^th, 2011

Attendees with special needs (e.g. food allergies, should send an e-mail to NDIA Headquarters ASC at webasc@ndia.org; or Angie De Kleine at adekleine@ndia.org; by Tuesday, January 25th, 2011.