Program Management Systems Committee 

Program Management Systems Committee

Mission
Events
Committee Documents
Committee Working Groups and Other Activities
Leadership
Links

Mission

The Program Management Systems Committee (PMSC) is a committee within the Procurement Division of the NDIA. The PMSC is the primary forum for building strong Industry and Government working relationships to promote integrated program management using Earned Value Management (EVM) and related program management processes and broadening the focus and membership of the PMSC through its continuing outreach initiatives and forums. The PMSC is actively working to foster mutual understanding and the effective development, implementation, and use of Earned Value Management Systems (EVMS) as defined in the ANSI/EIA Standard for Earned Value Management Systems (ANSI/EIA 748).  The PMSC works with the DOD and other Federal agencies on all improvement initiatives for the mutual benefit of both the Government and the Industrial base, as well as in an effort to understand and adapt to changing government procurement environment. Specific items to be addressed with this joint Industry and Government forum includes the DOD as well as US Government civilian agencies implementing EVM and related program management processes in accordance with Office of Management and Budget (OMB) initiatives. It also includes international organizations implementing EVM in accordance with the ANSI/EIA 748 guidelines.

Objectives:

  • Continue enhancing the forum for building strong Government and Industry working relationships to promote and communicate Integrated Program Management processes, to fully achieve Industry Ownership and provide management value for both Industry and Government. This includes the civilian agencies now implementing the EVMS as required by the Office of Management & Budget (OMB).

  • Sponsor the use of EVMS as an integration tool for visibility into technical, schedule, cost, and risk management progress for the mutual benefit of Industry and Government, in both Government and Commercial environments.

  • Support the maintenance of the ANSI/EIA Standard-748, EVMS, and (current version), the PMSC Guides, and PMSC Agreements as common references for management, suitable for all projects and programs in both Government and Industry.

  • Continue to work with Industry and Government as the Industry Subject Matter Expert (SME) for the implementation and use of EVM and for interpretation of the ANSI/EIA Standard-748 (current version) and its intent.

  • Participate with International counterparts, as opportunities permit, to jointly move toward common EVMS standards (including ANSI/EIA 748) to the extent practical.

  • Broaden the focus and membership of the PMSC to influence acquisition policy and share Program Management best practices among program management professionals.

  • Current areas of process focus includes but is not limited to; Integrated Program Planning and Scheduling, Risk and Opportunity Management, Baseline Stability, Predictive Metrics, EVMS, and Production Planning.
     

 Charter, Revision February 2011

 2011 Action Plan, Revision September 2010

 Strategic Plan, Revision March 2009

Events

Upcoming Quarterly Meeting

 RSS

Program Management Systems Committee Meeting

January 2012

The next NDIA PMSC meeting will be hosted by the Boeing Company on January 24 and 25, 2012. The location will be:

The Boeing Company
5301 Bolsa Avenue
Huntington Beach, CA 

The schedule for the meeting is as follows:

  • Tuesday, January 24, 2012. Industry Only day. 7:30 am to 5:00 pm.

  • Wednesday, January 25, 2012. Joint Government and Industry day. 7:30 am to 5:00 pm.

See the  meeting Agenda for more details. 

The meeting registration deadline is January 16, 2012. The hotel room reservations deadline is December 29, 2011. 

Meeting Registration Link
http://www.cbainc.com/ndia_registration/  

Hotel
Ayers Hotel
12850 Seal Beach Blvd 
Seal Beach CA 90740                                                        

Rate: $123.00 + tax per night. The rate is within the Government Per Diem and includes a complimentary hot breakfast and Wi-Fi.                                                   

Reservations made after December 29, 2011 may not be applicable to the group rate and rooms will be based on availability.                                                         

Ayres Hotel Reservation hours are Monday-Friday, 6:00 am to 9:00 pm PST.                                                       

Phone:  562-596-8330                                                    

Ayres Group Name: Boeing NDIA   /   Group ID: BOE119                                                 

Reservations must be made individually with Ayres Hotel and must be guaranteed with a credit card.                                                    

Privacy Statement
http://www.ndia.org/AboutUs/Pages/Privacy_Statement.aspx

About PMSC Meetings

Previous Meeting Minutes and Presentations

Participation in PMSC meetings, working groups, and ad hoc subcommittees is open to employees of NDIA member companies or by specific invitation of the committee. Government representatives are invited to participate in the joint industry and government meetings as well as selected working groups or ad hoc subcommittees. For more information about how the PMSC meetings are conducted, see Section 4.8 in the PMSC Charter.

Committee Documents

Complementary documents to the ANSI/EIA 748 Standard for Earned Value Management Systems

  •  Earned Value Management Systems Intent Guide to the ANSI/EIA Standard for EVMS (ANSI/EIA 748). Revision May 2011.

    This guide provides additional insight into the 32 guidelines identified in the EVMS standard. For each guideline, the Intent Guide describes the value to management, more information about the intent of the guideline, typical attributes, and what objective evidence can be used to demonstrate a guideline has been met.

    The Intent Guide was updated in May 2011 to clarify the intent statement for Guideline 5, add a typical attribute item to Guideline 10, and correct the material price and usage variance algorithms noted for Guideline 21. Minor formatting issues were also corrected.  

  •  Earned Value Management System Acceptance Guide. Revision November 2006.
    This guide defines a process that can be used to design and implement an EVMS that satisfies the requirements in the ANSI/EIA Standard for Earned Value Management Systems. It provides guidance to assist in evaluating an EVMS, producing the necessary documentation, and obtaining compliance recognition.

  •  Earned Value Management Systems Application Guide. Revision May 2011.
    This guide is designed to assist any organization with the planning process to effectively implement and use an EVMS through all phases of the acquisition life cycle.


  •  Integrated Baseline Review Guide. Revision September 1, 2010.
    This joint industry and government guide describes the attributes of an effective Integrated Baseline Review (IBR) and how an baseline review process can lead to a better understanding of program risks. It provides a common definition and overall framework for the IBR process.

  •  Surveillance Guide. Revision February 2011.
    This guide can be used as the basis to implement EVMS surveillance in accordance with the ANSI/EIA Standard for Earned Value Management Systems.

White Papers

  •  Earned Value Management in a Production Environment
    The purpose of this white paper is to define terms, explain typical production practices, and relate them to EVM terminology and practices. Many companies operate their EVM system (EVMS) on production efforts, including Firm Fixed Price (FFP) contracts where no EVMS requirement exists. Many production contracts do have EVMS requirements - often early production efforts are cost plus contracts or fixed price incentive contracts. When EVMS requirements exist, companies must be able to demonstrate compliance to the 32 guidelines in the ANSI/EIA-748 Standard for Earned Value Management Systems. As a result, it is critically important that contractor and government personnel understand how the 32 guidelines apply to production activity. This white paper is intended to help all parties understand that production activity may result in different EVMS focus or usage while still complying with the 32 guidelines.

  •  Integrating Risk Management with Earned Value Management
    Summarizes a study of the current status of integrating risk management with EVMS conducted by the NDIA PMSC Risk Management Working Group. This study used a survey to determine what program managers are doing and thinking about EVM and risk management - are they integrating them, how are they integrating them, and what are the perceived barriers to process integration. The Defense Acquisition University (DAU) hosted the survey that was conducted from October 2003 through June 2004. The survey results and analysis are presented in this paper along with a number of recommendations for further work to enable and improve the integration of EVM and risk management. The Risk Management Working Group's findings, recommendations, and guidance concerning risk management and EVM integration were incorporated into the Earned Value Management Systems Application Guide.

  •  Depicting Schedule Margin in Integrated Master Schedules
    This paper discusses practices for depicting Schedule Margin in Integrated Master Schedules and project schedules and to communicate recommendations for revising related guidance and direction to incorporate these best practices. The scope of the discussion is limited to the techniques of depicting Schedule Margin in project schedules. The two most common methods to depict Schedule Margin in the schedule are the use of buffer tasks and the creation of deadlines that are earlier than contractual milestones. Techniques for quantifying Schedule Margin are referred to when they are germane to the topic but are not the focus of this paper and are discussed only as necessary.


  •  Services Contracts and Earned Value Management (EVM)
    This white paper was developed by the PMSC’s EVM for Services working group, which was initially chartered to investigate the application of EVMS to contracts for services and to recommend policy and process guidance to support the use of EVMS to manage services work.  The premise of the paper is that EVM is suitable for managing many types of service contracts provided that the services contain characteristics prerequisite to the use of EVM, and the contracts contain specific elements to enable EVM use by the supplier.  In the absence of these characteristics or contractual elements, other management techniques may be more appropriate and useful to the program manager.  The white paper addresses challenges associated with managing contracts for services, current approaches for using EVM to manage service contracts that contain EVMS requirements, and best practices for managing service contracts.  In addition, the paper also recommends a review of various policy documents for the purpose of identifying changes that would improve service contracting and facilitate service contract management by enabling selective application of management requirements, which are most suitable for the contracted work elements.  Submit any comments or feedback on this white paper to the PMSC points of contact, David Muzio at dmuzio@mcri.com and Eric Christoph at eric.christoph@L-3com.com.

Committee Letters to DoD

Related DoD and OMB Documents

Other Documents

  •  Federal Agency EVM Policy Summary, December 2011.
    This PMSC reference document summarizes the EVM policy of the various federal agencies. This document will be updated on a regular basis as more information is discovered or made available to the NDIA PMSC. Contact the Chair or Vice Chair to submit updates or additional content for this document.

  •  Earned Value Management System Standard Equivalence Agreement
    The NDIA PMSC has signed an equivalence agreement with its counterpart in Great Britain, the association for Project Management. This agreement recognizes the equivalence of their respective EVMS documents in contracts, partnering agreements, and other applicable business transactions. The agreement, which took effect on July 1, 2004, remains in effect until either group provides written notification to the other of an intention to withdraw.

Committee Working Groups and Other Activities

The NDIA PMSC working groups are formed and disbanded as needed to proactively address current issues related to EVM. These working groups include representatives from industry and government to ensure various stakeholder interests are considered. The working groups are an excellent way to get involved with the PMSC activities, find out what other companies are doing related to EVM, and provide an opportunity to contribute to the EVM community - you can make a difference. Our leadership position in industry reflects our membership's commitment and dedication to continually enhance and promote the use of EVM. Most working groups conduct their activities via telecom or web meetings with occasional meetings that usually coincide with the quarterly committee meetings. For more information, contact the Working Group Leads.

  • ANSI 748 Standard for EVM Systems Refresh
    Working Group Leads:  Dan Butler, SAIC, daniel.e.butler@saic, Jeff Poulson, Raytheon, jeff.poulson@raytheon.com, and Randy Steeno, Boeing, randall.r.steeno@boeing.com.

    The ANSI 748 Standard for Earned Value Management Systems must be reaffirmed every five years. This working group is leading the effort to refresh this document for the 2012 reaffirmation cycle with TechAmerica, an ANSI-accredited standards development organization which is now responsible for maintaining the ANSI 748 (replaces EIA). 

  • Clearinghouse
    Working Group Leads:  Beverly Solomon, Northrop Grumman, beverly.solomon@ngc.com and Kathryn Flanigan, General Dynamics, kathryn.flanigan@gdc4s.com.

    This working group provides a forum for industry’s EVMS practitioners to raise and discuss EVMS or related issues. The goal is to identify common issues, gather facts and supporting data, formulate industry positions, and develop recommendations for issue resolution. This working group handles the process steps necessary to capture the facts and data and to develop mutually acceptable resolutions along with specific recommendations that can be presented to the PMSC board for further action.

    Working Group Documents:

  • Contracts
    Working Group Lead:  Nick Pisano, Safran North America, npisano@safranna.com

    This working group actively identifies and resolves contract issues that can impact project management such as DFARS clause enactments, EVM versus contract order of precedence including service level agreement (SLA) metrics and use of EVMS metrics in contracts tied to incentives and sanctions, Undefined Contract Actions (UCAs), Unpriced Change Orders (UCOs), and subcontractor compliance and surveillance, among others.

  • NDIA PMSC Guides
    Working Group Leads: Joan Ugljesa, NVG, jugljesa@newvistasgroup.com and Dan Butler, SAIC, daniel.e.butler@saic.com

    This working group is focusing on updating all of the complementary documents to the ANSI/EIA 748 Standard. This includes the Intent Guide, System Acceptance Guide, Systems Application Guide, Guide to the IBR, and Surveillance Guide.

  • Production EVM
    Working Group Lead: Kim Herrington, Bell Helicopter, kherrington@bellhelicopter.textron.com

    The charter for this working group is to analyze EVM practices and processes on production contracts to provide a common understanding of terminology, processes, and earned value applications used in a production environment.

  • Program Management Outreach
    Working Group Leads: Bill Altman, Battelle, altmanb@battelle.org and Dave Johnson, Lockheed Martin, david.a2.johnson@lmco.com 

    The mission of this working group is to broaden the focus and membership of the PMSC to influence acquisition policy and share best practices among program management professionals in areas in addition to earned value management.  With Industry and Government participants, this will be accomplished by:  1) recommending changes to the PMSC charter to reflect this broader focus;  2) promoting the formation of additional PMSC working groups to address a range of topics essential to successful program execution; and 3) initiate a campaign to increase program manager participation in PMSC.

  • Risk and Opportunity Management
    Working Group Lead: John D. Driessnack, Management Concepts, jdriessnack@managementconcepts.com   

    This working group is focusing on developing a systematic approach for planning, assessing, and handling events that have a potential for causing a positive (opportunity) or negative (risk) impact to project objectives. The goal is to develop a best practice guide to identify risks and opportunities early-on and assess the possible impacts/benefits; set priorities; establish handling approaches that can avoid cost overruns, circumvent delays, and minimize/mitigate the inherent problems of crisis management; and discuss how risk and opportunity management can be integrated into the day-to-day program management processes. 

  • Scheduling
    This working Group has joined with the NDIA ICPM Program Planning and Scheduling Subcommittee (PPSS) to produce the Planning and Scheduling Excellence Guide (PASEG).  The PASEG is available on the NDIA ICPM web site.   


Special Interest Topics

Special interest topics are also addressed at the quarterly meetings as various committee members are involved in other activities that are of interest to the EVM community. Current topics include:

  • Data Integrity, OSD Central Repository
    The intent is to ensure the committee continues to interact with the people responsible for OSD's Central Repository (CR) for Contract Performance Reports (CPRs), Contract Funds Status Reports (CFSRs), and Integrated Master Schedule (IMS) data. This includes the latest data validation checks the CR is performing, common data quality issues that surface, and the formats used to post data to the CR including ANSI X12 and UN/CEFACT XML schema files.

  • NDIA Industrial Committee for Program Management (ICPM)
    This is a forum for senior executives of NDIA corporate member companies and senior DoD acquisition officials to meet periodically to review and discuss issues of common interest and concern. Topics for discussion include program and acquisition management policies, procedures, best practices, and issues which impact military systems development, procurement, and use. More information is available on the NDIA ICPM web site.

     

Leadership

Chair and Vice Chair

Chair: Joe Kusick, Raytheon, +1 (310) 658-7915, joe_kusick@raytheon.com

Vice Chair: Tracie Thompson, ATK, +1 (727) 572-2512, tracie.thompson@atk.com

Board Members

Wayne Abba, Abba Consulting, abbaconsulting@cox.net
Neil Albert, MCR, nalbert@mcri.com
Bill Altman, Battelle, altmanb@battelle.org
Carol Boser, Lockheed Martin, carol.s.boser@lmco.com
Dan Butler (Past Chair), SAIC, daniel.e.butler@saic.com
Eric Christoph, L-3, eric.christoph@L-3com.com
Buddy Everage, MCR, beverage@mcri.com
Kim Herrington, Bell Helicopter, kherrington@bellhelicopter.textron.com
Joe Houser (Past Chair), IntePros Federal, jhouser@inteprosfed.com
Gary Humphreys (Past Chair), Humphreys and Associates, humphreys@humphreys-assoc.com
Wade Smith, Raytheon, wmsmith@raytheon.com
Randy Steeno, Boeing, randall.r.steeno@boeing.com
Sung Soon Stultz, Rockwell Collins, ssstultz@rockwellcollins.com
Joan Ugljesa, NVG, jugljesa@newvistasgroup.com
Pete Wynne (Past Chair), Lockheed Martin, peter.a.wynne@lmco.com 

NDIA

Ruth Franklin, Director, NDIA Procurement Division, rfranklin@ndia.org

Links

  • Performance Assessments and Root Cause Analyses (PARCA), a Directorate of the Office of the Assistant Secretary of Defense for Acquisition. As the central office for major defense authorization performance assessment, root cause analysis, and earned value management (EVM), PARCA issues policies, procedures, and guidance governing the conduct of such work by the Military Departments and the Defense Agencies. The Integrated Program Management Report (IPMR) Data Item Description (DID) released for comment on October 31, 2011 can be found here. The IPMR DID combines the current CPR and IMS DIDs into one and requires the use of the UN/CEFACT XML schemas to submit data electronically. 

  • A copy of the ANSI/EIA 748 Standard for EVMS can be purchased from the ANSI Standards Store. Ask for the ANSI/EIA-748-B, published June, 2007. Purchase a single copy for personal use or a site license.

  • Defense Acquisition University (DAU) Acquisition Community Connection. Knowledge sharing portal for a variety of topics for the acquisition community including earned value management, program management, risk management, and more. The latest editions of the Contract Performance Report (CPR), Contract Funds Status Report (CFSR), and Integrated Master Schedule (IMS) DIDs can be found here.

  • Defense Acquisition Policy Center. Source for the latest edition of the DoD Directive 5000.01, DoD Instruction 5000.02, and the Defense Acquisition Guidebook.

  • Defense Cost and Resource Center (DCARC) EVM Central Repository. Provides more information about the OSD Central Repository (CR) and data submittal requirements. Guidelines for the UN/CEFACT XML schemas can be found here.

  • DCMA Instructions and Guidebooks. Look for topics listed for Earned Value Management System.

  • Department of Defense Standard, Work Breakdown Structures for Defense Materiel Items (MIL-STD-881C) has replaced the Military Handbook (MIL-HDBK-881A, 30 July 2005).  When released for publication, this document will be available on the ASSIST database.  This updated document is a significant enhancement over the 2005 handbook with new appendices to reflect current products the government buys.  

  • Office of Management and Budget (OMB) Circular A-11, Preparation, Submission and Execution of the Budget. See Part 7, Planning, Budgeting, Acquisition, and Management of Capital Assets as well as the supplement to Part 7, the Capitol Programming Guide, for more information about the federal government requirements related to EVM.

  

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